Leveraging Data Management Best Practices for Organizational Success
Leveraging Data Management Best Practices For Organizational Success

 

Access to data is playing an increasingly vital role in organizational operations. This is happening in tandem with a growing ability to collect and analyze data, which is true across industries.

But it is one thing to amass data, and quite another to properly manage and deploy it for your organization’s success. The skills required for the former differ considerably from what is needed for the latter. As such, companies have to make separate but related provisions concerning hiring and execution in these spheres.

There are general steps that can be taken to effectively manage their data. These steps, called data management best practices, will help them protect, organize, and deploy their data to achieve the best possible results.

Some of these steps are discussed below.

Data Organization

Many companies collect and store data without properly sorting and labeling them. Kept in this state, they may get disorganized fairly quickly, and become difficult to use. Eventually, this mismanagement may cost them resources that they should not have expended in the first place.

If data is going to have a maximal impact on a company’s output, it has to be organized. Several things can be done to make data more organized.

For starters, data folders should be named. Each folder should be labeled following a convention that can be recognized quickly by authorized persons who may want to access them later.

An example: if you are labeling using dates, ensure that they come in the form DD-MM-YYYY, where DD is the day, MM is month, and YYYY refers to the year of creation or storage. This pattern of documentation takes cognizance of a possible need to access the data in the long term. The same may be done for smaller time units if access will be needed in the short term.

Metadata—which describes the kind of data held in a folder –should also be used.  It should tell the author, nature, structure, time of creation, and purpose of the data. Metadata makes data more searchable (using keywords in the description), and thus enables easier access to it.

Storage and Access

It’s a good idea to store data in multiple locations: on your computer, detached hard drives, and on the cloud. One or a few of these locations are compromised or damaged; the data can be accessed via other channels.

Organizations need to get authorization right. Only people who have to use data should be granted access to it. They can limit access with a password system, and enable login for specific persons or positions.

Open formats are an option that companies may use, which grants access to digital data to a broad user base. These formats are used of files that aren’t copyrighted and may be applied to imaging, audio, video, and other content types.

Storage and content formats evolve, so it’s important to keep track of these changes as they happen.

Protecting Data

You may keep your data safe by implementing password protection for it. If the data is especially sensitive, you could even introduce multi-factor authentication. Ensure that it’s encrypted before storage.

Even with your best efforts, you could still lose some of your data. Create data backups, so that your data remains accessible even when a copy is lost. For example, if data on your hard storage devices are lost to some kind of disaster, you may recall them from cloud storage.

Software updates should be installed as soon as they are available. They may provide protection that previous versions do not. Cybercriminals are always on the prowl, seeking loopholes within programs to exploit. If you do not update software with which you interact with data, you put your organization at risk of data theft.

This point applies to anti-virus software. Threats are constantly evolving to match current technologies. Updates to anti-virus software help you stay ahead of them.

Preparing a Data Management Plan (DMP)

A data management plan is a document that describes how a data user will manage their data before, during, and after using it. Ideally, the plan covers details of data description (metadata), management, analysis, and storage, and sharing.    

In other words, the plan should contain information about implementing some of the things earlier discussed here. If you are drawing up a data management plan, make sure it answers questions around documentation, file naming conventions, file formats, sharing, privacy concerns, reuse, and archiving.

Organizations will have to consult widely before creating a DMP. Input from departments that use data may be sought, and valuable contributions integrated into the plan.

Benefits of having a DMP include meeting standard data management criteria, making it easier to access stored data, avoiding data duplication, and freeing up time to focus on other activities. 

Preparing Your Team to Work with Data

In the end, your data management plan will only be as effective as your team is. This means your team has to be prepared to properly handle the data your organization collects. Your IT department may have little or no qualms about this. But what about the others, who may have to work with various data levels and types?

Often, employees need to be oriented towards greater efficiency in their use of dense data piles. It is not enough to hire people with formal degrees and certificates in the relevant areas. Sometimes, you will also have to take them through the unique ways that your company leverages data and deploys insights from it.

In-house training may offer a way to bridge the knowledge gap for teams. This training will be more valuable if they track the most recent developments in data management. With this, team members will retain a competitive edge that benefits them and the organization they work for.

Layer3: A Partner You Can Rely On

You will need a strong data platform to properly manage your data.

Layer3 offers you this, plus much more. Our data management platform enables you to access data from disparate sources on a single dashboard. With it, you can quickly match and identify data, improve data so that it’s more reliable and actionable, and resolve discrepancies where they exist.

If you would like to learn more about our data management service, you can get in touch with us here.     

Comments

Heather Miller

Heather Miller

Great information, thanks for sharing! spider solitaire

Tomas Andrious

Tomas Andrious

I completely resolved my question when I read this post, thanks to the author for the very detailed description. I wrote my review on the Professional CV writing Ltd, you can go in and read. Thank you very much for your attention in your time.

Anthony Anson

Anthony Anson

Mostly people face issues in this projects because they do not manage in a proper way. Now, they should take useful information from this post that is giving a good lesson. It is also helpful for my essay writing business and I will use it for my websites.

Micahel Clerk

Micahel Clerk

Exactly! Data compilation has become an essential need for all the industries across the globe as the world turns towards digital solutions and lifestyles. Many academic writing agencies from where students buy dissertation services provide sensitive data to the website owners when they place an order online. This is how many data engineers compile and then use that data to target their audience.

Davies Thompson

Davies Thompson

Many people have problems because these projects are not managed well. Now they need to hire a coursework writing service from this post that will teach them a good lesson. This is beneficial to the business that I rent and use for my websites.

Sawyer Collin

Sawyer Collin

Many people have problems because these projects are poorly managed. Then they should give some help online from this assignment help online so that they can learn a good lesson. This is easy for companies that rent out their websites.

jamaima cyrus

jamaima cyrus

This is such valuable data. The information that you have shared is so updated. I have to write a dissertation on data management but I wasn’t finding any proper data so I ended up on a website where I could buy a MBA dissertation and I am not regretting my choice of buying it but I am regretting giving up so soon on my dissertation. Oh well! Anyways, better luck next time!

Michael William

Michael William

Thanks for sharing this amazing post. Looking for the best Nursing assignment help in the UK turnout to Assignments Planet for all assignment services at a cheap price.

Tyler Cutler

Tyler Cutler

Hey, such a nice post.. Looking for the best emergency electrician in the UK just make a call to GripElectric for professional assistance and quality work.

Nelsogs

Nelsogs

https://buypropeciaon.com/ - buy cheap propecia

expenly

expenly

http://buystromectolon.com/ - Stromectol

law dissertation writing service

law dissertation writing service

I read this post.This is really helpful for me.Thanks for sharing this great information.

Dustin Hunt

Dustin Hunt

hey, I did great research about it, and I found that before taking any decision you have to strategize. I got information from assignment writers uk and now I am so clear about it so I can talk about this topic and understand.

Viagra

Viagra

Propecia Precio 1 Mg

AttariLak

AttariLak

Cialis

Cialis

Cialis

How To Mail Order Cheap Viagra

Beediapse

Beediapse

https://buytadalafshop.com/ - Cialis

aritutt

aritutt

Stromectol

Joel Griffin

Joel Griffin

Hey, Thanks for sharing great information. It is nice to read such high-quality content, that before taking any decision you have to strategize. I got information from dissertation help UK and now I am so clear about it

Malcolm Alden

Malcolm Alden

Many individuals have issues in light of the fact that these tasks are not overseen well. Presently they need to recruit a women leather vests from this post that will show them a decent illustration. This is valuable to the business that I lease and use for my sites.

Uncooca

Uncooca

https://buylasixshop.com/ - furosemide dosage in heart failure

deldBeish

deldBeish

http://buypriligyhop.com/ - Priligy

Nancy Wright

Nancy Wright

Numerous people have issues considering the way that these errands are not administered well. As of now they need to enlist a women leather coats from this post that will show them a good representation. This is important to the business that I rent and use for my locales.

Benedict Nelson

Benedict Nelson

Want to expand your focus this season? Buy matteo peaky blinders and Accessories in your clothing at filmstarjacket.com

talley chan

talley chan

I just discovered your website and wanted to tell you how much I've enjoyed reading your articles. In any case, I'll be subscribing to your feed and looking forward to hearing from you 2 player games. Thank you so much for providing such useful information.

objexyjem

objexyjem

Lasix

Zithromax

Zithromax

levitra professional reviews

furosemide classification

furosemide classification

Cephalexin Dermatitis

Grertioth

Grertioth

https://buyplaquenilcv.com/ - where can i buy plaquenil without a doctor prescription

Immadyjax

Immadyjax

Priligy

twelmiste

twelmiste

https://prednisonebuyon.com/ - Prednisone

sweadeone

sweadeone

https://buyneurontine.com/ - is gabapentin

PhD Dissertation help

PhD Dissertation help

I’m happy I located this blog! From time to time, students want to cognitive the keys of productive literary dissertation introduction example composing. Your first-class knowledge about this good post can become a proper basis for such people. Resurge

Elizabeth Bentley

Elizabeth Bentley

We offer quality longmire coat and jackets at affordable prices. The manufacturer manages the best and most anticipated industry trends that every season bring.

VedPayday

VedPayday

Neurontine

can you buy prednisone in mexico

can you buy prednisone in mexico

Weight Gain Pill Peractin

900mg gabapentin

900mg gabapentin

cialis 20 mg wikipedia

Jack payne

Jack payne

I will definitely share this informative blog with my friends and other social sites. The Harder They Fall Cherokee Bill Blue Coat

Monika Jacob

Monika Jacob

I hope you have heard of the TARTLE platform that can be used to access data for organizational tasks. But one thing you should know is that you have to spend a little money to get data on this platform. Dissertation Writing Services


Leave a Reply

TOP